Citavi Supports the
Entire Research Process

Citavi Picker Plan Tasks Work in a Team Customize Citavi Search the World Manage References Integrate PDFs and Other Documents Evaluate Content Organize Knowledge Write and Cite Your Sources

Top ↑ 

Search the World

Explore Over Resources.

Citavi provides you access to world-class databases and library catalogs. You can even use each online resource‘s specific search options — a feature exclusive to Citavi.

Search databases from major information providers (EBSCO, Ovid, Pro­Quest, Elsevier, Thomson Reuters, etc.); in WorldCat, the world’s largest online catalog; in university, national, and combined library catalogs, and in bookseller websites such as Amazon.


EBSCO Publishing Bayerische Staatsbibliothek Ovid Online Computer Library Center OCLC GBV Common Library Network of the German States Bremen, Hamburg, Mecklenburg-Vorpommern, Niedersachsen, Sachsen-Anhalt, Schleswig-Holstein, Thüringen and the Foundation of Prussian Cultural Heritage. Elsevier
Search Your Library

Can you search your library catalog from within Citavi? We continually add additional online resourc­es and gladly accept suggestions for new ones.

Check Availability

Citavi saves call numbers for items in your library. When you import references from other sources, Citavi can check if they are available in your library or through interlibrary loan.

Top ↑ 

Add References

By Hand

Citavi's 35 reference types help you capture the biblio­graphic information relevant to each of your sources.


Just enter an ISBN number, DOI name, or PubMed ID, and Citavi retrieves the bibliographic information for you, along with the cover art, abstract, and keywords, if available.

With a Bar Code Scanner

Scan ISBN bar codes with a bar code scanning device or smartphone app. Citavi searches for the bibliographic information.

With the Picker

If you find information online, you can use the Picker to add references with just a click.

Citavi Pickers are available for Internet Explorer, Firefox, Chrome, and Adobe Reader and Adobe Acrobat. Pickers are free of charge and are automatically installed at the same time as Citavi.

Save the current Web page as a new reference with just a click. Moreover, the Picker detects every ISBN number and DOI name on a Web page and places the Citavi icon next to it  . Just click and Citavi retrieves the bibliographic information from the Internet.

From PDFs

You can import a folder of PDFs and Citavi automatically adds each file as a reference and looks up the bibliographic information.

From Databases

Quickly import references from other reference management programs (EndNote, RefWorks, etc.) and from Web-based resources in RIS, EndNote Tagged, and BibTeX formats. Naturally you can export to these formats as well.

Without Duplicates

When importing references, Citavi checks to see if they are already in your project and identifies duplicates.

Top ↑ 

Manage References

Group References

Groups can help you organize your work or sort references in a way unrelated to their contents. For example, you could create the groups "Recommended reading" and "Special topics". Or you could use a group to designate that certain references have already been used in another project.

Save Online Search Results and Imports

Each time you import references, Citavi saves the references in a group so you can view them again later on.

Save Searches

Are you always looking for the same information in your project? By saving your searches you never have to enter the same search twice.

Top ↑ 

Integrate PDFs and
Other Documents

The Reference Editor with enlarged preview.

Resize the preview to read articles in small type.

Find Full Text

Let Citavi find and download the full text of journal and newspaper articles from the Internet.

Take a Closer Look

Use the preview to view nearly all types of files: PDFs, Web pages, Word and Writer documents, images, videos, and presentations.

Choose Where to Save Documents

To read your documents on a tablet or other device, save them in the folder for a synchronization service, such as DropBox.

Save Webpages as PDFs

You can tell Citavi to save a webpage that's open in the preview as a PDF. This PDF is also saved in the project folder.

Top ↑ 

Evaluate Content

Collect Everything:

   Abstracts, Tables of Contents

q   Direct Quotations

q   Indirect Quotations

q   Summaries

q   Image and File Quotations

q   Your Comments

q   Your Thoughts

  Your Ratings

With Citavi, you don't just gather Information as you do with other reference management programs.

With Citavi, you create knowledge

Evaluate the texts you're working with, note down your own comments and ideas, and keep track of questions, defini­tions, hypotheses, results, etc.

Annotate your PDFs

Highlight important sections in the document you're reading in Citavi's preview pane.

Add Passages from the Preview

You can easily evaluate texts in the Preview. Just highlight text and click to copy a passage as a quotation - complete with its bibliographic information.

Avoid Plagiarism

Unattributed quotations never "just happen" if you use Citavi.

Scan Quotations

If you're working with a lot of printed materials and don't like to type, you can use a scanning pen. Speech recogni­tion software, digital photos, and flatbed scanners are other options. Learn more.

Top ↑ 

Organize Knowledge

Citavi offers something extraordinary:
The Knowledge Organizer

Cultivate and Organize

Add direct and indirect quotations, comments, summaries, and your own thoughts directly to Citavi. This knowledge base grows in value with each new quotation and thought you save and is always at hand for future projects.

Citavi gives you two tools for organizing and structuring your collected knowledge: conventional keywording and a hierarchical category system - another Citavi exclusive. Both keywords and categories can be changed at any time.

Structure Your Work

The category system makes it easy to systematically structure research proposals and publications and is especially useful for outlining a term project, thesis, or dissertation.

Create a Compilation

No more writer’s block! Saving or printing a list of your quotations and thoughts gives you a quick overview of how far along you are in your project.

Top ↑ 

Plan Tasks

Also one-of-a-kind: Citavi's Task Planner

Forget Nothing

You can add tasks to each reference: examine and assess, verify bibliographic information, etc. You can also link tasks to text passages in a PDF if you want to discuss a point with your team members or search for additional information on a point the author made.

Save Time

Before you leave for the library, let Citavi print a task list, sorted by call number so you don't make an unnecessary trip.
Just click to order books online from an online bookseller or the bookstore around the corner.

Plan Projects

With Citavi you can define your own task types for individual and group work and set project goals.

Top ↑ 

Work in a Team

Collaborate in Small Teams

With Citavi for Windows you can work with others on shared projects at the same time on a local network. You only need to save the Citavi project on a network drive that all team members can access. Learn more.

Collaborate in Large Teams

Citavi for DBServer was designed for larger teams. Citavi projects are saved on an SQL server. The project manager can grant each team member editing or read-only rights. Licenses are also managed centrally. Learn more.

Teamwork Your Way

You decide how you want to collaborate. For example, companies, institutes, or departments can use Citavi Team to create a repository of journal articles and documentation that all members can use for their individual work. Team members can also collaborate more closely by sharing the work of evaluating and analyzing full text, assigning tasks, sharing comments, ratings, and recommendations, and using Citavi as a knowledge base for shared projects.

Give it a Try!

Test team features with Citavi Free creating a project with up to 100 references and saving it either locally or on a database server.

Top ↑ 

Write and Cite
Your Sources

Citavi Add-In for Microsoft Word

Citavi Add-In for Microsoft Word – Zoom

Your Personal Assistant:
Citavi's Add-In for Word.

Write with Microsoft Word

Citavi’s Add-In for Word makes it easy to put your knowledge on paper. Simply insert your category system from Citavi and then view the references, quotations, and thoughts you collected for each chapter.

Work with Writer, TeX, etc

Citavi works with all word processors that support the Rich Text (RTF) format, such as OpenOffice and LibreOffice. Citavi also works with popular LaTeX editors, such as LEd, LyX, Texmaker, TeXstudio, TeXnicCenter, TeXworks, WinEdt, WinShell, and WinTeX.

Write and Cite Your Sources.

Just click to insert citations, quotations, and thoughts into your document. Citavi automatically formats everything in the chosen citation style.

Top ↑ 

Create Bibliographies

Create Bibliographies

Choose from over citation styles in all subject areas. Citavi's styles are especially precise and reflect user requests.

Don't Worry About a Thing

Just choose the style you want to use and Citavi does the rest. All references cited in your document are perfectly formatted in your bibliography.

Top ↑ 

Compilations, Lists, Data

Create Compilations

With just a few clicks, quotations, thoughts, and comments you've collected in Citavi can be saved or printed as a list ordered by categories or keywords and including a bibliography. This gives you a quick overview of how far along you are in your project or can be used as a handout in team meetings.

Create Lists

With Citavi you can create task lists, simple reference lists, and annotated bibliographies in the blink of an eye. Not to mention lists of authors, periodicals, keywords, etc.

Export your Data

It's easy to transfer references to another Citavi project or to an alternative reference management program.

Top ↑ 

Customize and Extend

Citavi is Flexible
  • Customize the Overview tab to show fields that are important to you
  • Distinguish between projects using different colors
  • Switch between German, English, French, Italian, Polish, Portuguese, and Spanish interfaces
Zoom Click to choose
a workspace layout



Bibliographic information can also be displayed in table view.


Choose from six project colors and a high contrast projector mode.


Choose Spell Check Dictionaries

You can select from 11 included language dictionaries and add additional dictionaries at no cost.

 To see this content, please enable JavaScript.