Citation Style Properties

The settings you've made so far define the specifics of formatting a single citation. The citation style properties let you control the overall appearance of the bibliography.

Properties you can set include:

•The sort order and paragraph formatting of the bibliography

•How ambiguous citations are differentiated

•Formatting of multiple citations (citations of multiple sources)

•Replacement rules for strings of characters

•A descriptive Quick Help text

•The classification of the style by language, layout, and subject area

Editing Citation Style Properties

1.Open the citation style in the citation style editor.

2.On the File menu, click Citation style properties.

3.Make any changes, then click OK to finish. Be sure to save the citation style afterward.

 

Classifying Citation Styles

If you work with, or create, a lot of citation styles, it can be handy to classify them with additional information.

The Quick Help text Tab

This tab lets you enter a descriptive Quick Help text that appears in the citation style selection window. Describe the distinctive features of the style, for example "This style includes the ISBN numbers of books in the bibliography."

The Classification Tab

To help you find the style quickly, you can set characteristics about the style.

•Language (Culture)
Because many citation styles include language-specific text, such as "ed.", "in press", or "n.p.", you can set the language of the style.

•Citation system
This characteristic describes the basic system used by the style.

•Subject areas
Select the subject areas the style is commonly used it. You can also use broader terms, such as "social sciences" or select none at all.

Laying Out the Bibliography

The Bibliography Tab

This tab contains basic settings of the bibliography.

•Create bibliography
Sets whether a bibliography is created. Styles that put complete citations in footnotes generally do not have a bibliography.

•Final character
Sets the ending punctuation at the end of each entry in the bibliography.

•Automatically include parent references in the bibliography
Sets whether a parent reference (for example, the edited book containing a passage you cited from a contribution) appears in the bibliography when you cite a child reference.

•Hanging indent
Sets a hanging indent for each entry in the bibliography.

•Space after
Sets the amount of white space after each entry.

•Bullets and numbering
Set whether to use place a bullet or number before each entry. When Numbering is selected, you can click Customize to configure the numbering system.

•Sorting
Set the order of the entries in the bibliography. When Custom is selected, you can click Customize to configure the sort order.

•Insert heading before bibliography
Set a header to introduce the bibliography, if the style calls for one.

The Ambiguous citations Tab

This tab is where you set how ambiguous citations (that is, citations that might otherwise be identical) are differentiated. Common names such as Johnson, Smith, or Chang who publish multiple works in a year can lead to ambiguity. Citation styles handle this a few different ways.

•Append a unique letter
If the same author publishes more than once in a year, you can disambiguate by appending a letter to the year, citation key, or both (the Auto setting is usually fine):
Johnson (2009a)
Johnson (2009b)

•Add authors or editors until the citation is unique
If the citation style generally requires that only the first author of a work be cited, another way to disambiguate is to include co-authors or editors:
Johnson (2009)
Johnson, Chang (2009)

•Add first names or initials of authors or editors
In a citation style that generally lists only the last name, one way to disambiguate is to include the first name:
Johnson, Anne (2009)
Johnson, Martin (2009)

The Multiple citations Tab

Sometimes, you may provide multiple sources for a single statement, for example: "This leads to a reduced nitrogen saturation (cf. Johnson 2009, Smith 2000, Cheng 2003)." These options are set separately for in-text and footnote citations.

•Separate multiple citations with
Enter the punctuation entered between sources in a multiple citation, for example a comma or semicolon and a space.

•Consecutive citations by same author
In some styles, multiple references from the same author are separated with different punctuation than references from different authors, for example a comma: "Smith 2000; Chang 2003; Johnson 2004, Johnson 2009". Some styles also suppress the author name for consecutive citations: "Smith 2000; Chang 2003; Johnson 2004, 2009".

•Apply conditions for consecutive citations to multiple citations
Template conditions let you configure a style to format consecutive citations differently, for example using "ibid." This option lets you apply the same conditions to multiple citations, for example:
"Smith 2000, pp. 11–14; Johnson 2004 p. 34; ibid. p. 56".

•Sorting
You can set whether the references cited are listed in the order cited ("Smith 2000, Johnson 2009, Johnson 2004"), by author, year, and title ("Johnson 2004, Johnson 2009, Smith 2000"), or in the order in the bibliography. You can also set a custom sort order if necessary.

•Reference number options
For citation styles that use reference numbers (where only a number is shown in the text, referring to a numbered entry in the bibliography), this button opens additional options: you can group numbers to allow for more compact citation, e.g.  [5–8] instead of [5; 6; 7; 8].
Some citation styles group multiple references to a single reference number if those references don't appear anywhere else: select the Group references which are cited only within a multiple citation to a single citation checkbox to do this.

The Replacements Tab

It is not unusual for there to be excess punctuation in a citation, for example if a style calls for a period between the title and subtitle, but the title already ends in punctuation. This tab lets you configure replacements to clean up excess punctuation. Some of the most common replacements are set by default.
You can also use replacements for any character substitutions you want. For example, if you are publishing in German in Switzerland, where the ß character is not used, you could define that ß is replaced with ss in the bibliography.

•Common replacements
There are eight checkboxes for the most common punctuation cleanup.

•More
This option lets you add any additional replacements you want.

•Capitalize the first letter automatically
If necessary, you can set Citavi to automatically capitalize the first letter of an entry in the bibliography At the beginning of every footnote; At the beginning of every footnote, for static text only; or At the beginning of every sentence.

URL for this page: http://manual.citavi.com/en/?citation_style_properties.htm (Last updated: 14.05.2012 14:08:34)
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