Keyboard Shortcuts

Command

Shortcut

Open

Ctrl+O

E.g. open a project or citation style

Save

Ctrl+S

Save as

F12

E.g. project bibliography, compilation, task list, or keyword list

Help

F1

Edit active Quick Help text

Ctrl+Shift+F12

Show properties of active Quick Help text

Ctrl+F12

Command

Shortcut

Undo

Ctrl+Z

In text boxes

Redo

Ctrl+Y

In text boxes

Copy selection to Clipboard

Ctrl+C

Cut

Ctrl+X

Paste

Ctrl+V

Delete selection

Delete

Select all

Ctrl+A

Edit selected item

Enter

Rename

F2

E.g. a category

Print

Ctrl+P

Toggle checkbox

Spacebar

Reject autocomplete suggestion

Esc

Command

Shortcut

Move focus to next item

Tab

Move focus to previous item

Shift+Tab

Move to next tab

Ctrl+Tab

Move to previous tab

Ctrl+Shift+Tab

Move to previous list item

Up Arrow

Move to next list item

Down Arrow

Go to first list item

Home

Go to last list item

End

Scroll up one page

Page Up

Scroll down one page

Page Down

Open field editor window

F9

Set focus to primary Go to box

Ctrl+E

Set focus to secondary Go to box

Ctrl+Alt+E

Show menu for field

F4

Open zoomed editor

F8

Command

Shortcut

Keyboard navigation focus

Alt

Show right-click menu

Shift+F10

Command

Shortcut

Convert last 4 digits to the corresponding Unicode character

Ctrl+Alt+U

Insert non-breaking space

Shift+Spacebar

Command

Shortcut

Copy placeholder or quotation to Clipboard

Ctrl+Alt+C

Insert placeholder or quotation in word processor

Ctrl+W

Insert placeholder or quotation in word processor as footnote

Ctrl+Shift+W

Insert or copy placeholder or quotation with options

Ctrl+Alt+Shift+W

Command

Shortcut

Close project

Ctrl+F4

Print project bibliography, compilation, task list

Ctrl+P

Print project bibliography, compilation, task list with options

Ctrl+Shift+P

Print grouped project bibliography

Ctrl+Alt+P

Print task table

Ctrl+Alt+Shift+P

Save project bibliography, compilation, task list

F12

Save project bibliography, compilation, task list with options

Shift+F12

Save grouped project bibliography

Ctrl+Alt+F12

Copy or move to another Citavi project

Ctrl+Alt+V

Command

Shortcut

Previous reference

Alt+Up Arrow

Previous reference

Alt+Down Arrow

Back (in history)

Alt+Left Arrow

Next (in history)

Alt+Right Arrow

Go to first reference

Home or Ctrl+Alt+Up Arrow

Go to last reference

End or Ctrl+Alt+Down Arrow

Cancel selection

Ctrl+Alt+A

Command

Shortcut

New reference

Ctrl+N

Retrieve by ISBN, DOI, or PubMed ID

Ctrl+Shift+N

New Journal Article

Ctrl+Shift+J

New Internet Document

Ctrl+Shift+R

New Book

Ctrl+Shift+B

New Edited Book

Ctrl+Shift+E

New Contribution

Ctrl+Shift+U

New text thought

Ctrl+I

New image or file thought

Ctrl+Shift+I

New project task

Ctrl+T

New reference task

Ctrl+Shift+T

Add local file (location)

Ctrl+Shift+F

Add local folder (location)

Ctrl+Alt+Shift+F

Add Internet address (location)

Ctrl+Shift+A

Add library location

Ctrl+Shift+Y

Add Private Collection location

Ctrl+Alt+Shift+Y

New link to

Ctrl+Shift+L

New link from

Ctrl+Alt+Shift+L

New direct quotation

Ctrl+D

New indirect quotation

Ctrl+Shift+D

New summary

Ctrl+Alt+Shift+D

New image or file quotation

Ctrl+Shift+G

New comment

Ctrl+Shift+M

Add comment to selected knowledge item

Ctrl+Alt+Shift+M

New keyword

Ctrl+Shift+K

New category

Ctrl+Shift+–

New subcategory

Ctrl+Alt+Shift+–

Command

Shortcut

Delete reference

Ctrl+Delete

Set blue label

Ctrl+0

Clear blue label

Ctrl+Alt+0

Set red label

Ctrl+9

Clear red label

Ctrl+Alt+9

Edit short title

Ctrl+Alt+S

Update BibTeX keys

Shift+F5

Command

Shortcut

Switch to Reference Editor

Ctrl+1

Switch to Knowledge Organizer

Ctrl+2

Switch to Task Planner

Ctrl+3

Show or hide left pane

Alt+1

Show or hide middle pane

Alt+2

Show or hide right pane

Alt+3

Show or hide keywords

Alt+4

Show or hide categories

Alt+5

Task Planner: Switch to Quick select

Alt+4

Task Planner: Switch to Advanced selection

Alt+5

Toggle Preview and Quick Help

Alt+9

Show table

Ctrl+Alt+T

Online search

Ctrl+L

Check availability with OpenURL

Ctrl+Alt+L

Search

Ctrl+F

Program options

Ctrl+,

Open macro editor

Alt+F11

Show More Fields

Ctrl+Alt+F

In the Reference Editor, on the Reference tab

Edit related reference

Shift+Enter

In the Knowledge Organizer and Task Planner

Edit related reference in new window

Alt+Shift+Enter

In the Knowledge Organizer and Task Planner

Command

Shortcut

Copy formatted reference to Clipboard

Ctrl+Shift+C

Open Publication Assistant

F7

Select document for Format Publication

Ctrl+F7

Format Publication with last document used

Ctrl+Shift+F7

Automatic BibTeX export

Alt+F7

Only if TeX support is activated in the options

Automatic BibTeX export with last document used

Alt+Shift+F7

Only if TeX support is activated in the options

Browse citation styles

F11

Edit citation style

Shift+F11

Command

Shortcut

Batch apply keywords

Ctrl+Alt+H

Batch remove keywords

Ctrl+Alt+Shift+H

Batch assign categories

Ctrl+H

Batch remove categories

Ctrl+Shift+H

New category

Ctrl+Shift+–

New subcategory

Ctrl+Alt+Shift+–

Expand category

Right Arrow

Collapse category

Left Arrow

Expand all categories

Ctrl+Alt+Shift+Right Arrow

Collapse all categories

Ctrl+Alt+Shift+Left Arrow

Demote

Ctrl+Alt+Right Arrow

Promote

Ctrl+Alt+Left Arrow

Move category up

Ctrl+Alt+Up Arrow

Move category down

Ctrl+Alt+Down Arrow

Command

Shortcut

Character formatting

Ctrl+D

Paste

Ctrl+V

Inserts text and matches formatting

Paste with formatting

Ctrl+Shift+V

Inserts text as formatted on the Clipboard

Reset all

Ctrl+Spacebar

Resets all formatting except bold, italic, text color, tables, and indents

Remove paragraphs and tabs

Ctrl+Shift+Spacebar

Show hidden formatting symbols

Ctrl+Shift+3

Bold

Ctrl+Shift+B

Italic

Ctrl+Shift+I

Superscript

Ctrl+Shift+1

Subscript

Ctrl+Alt+3

Underline

Ctrl+Shift+U

Double underline

Ctrl+Shift+D

All caps

Ctrl+Shift+G

Small caps

Ctrl+Shift+Q

Hidden

Ctrl+Shift+H

To show hidden text, on the View menu, click Show hidden text

Align left

Ctrl+L

Align right

Ctrl+R

Align centered

Ctrl+E

Align justified

Ctrl+B

Add or remove space before a paragraph

Ctrl+0

Single line spacing

Ctrl+1

Double line spacing

Ctrl+2

One-and-a-half line spacing

Ctrl+5

Increase indent

Ctrl+M

Decrease indent

Ctrl+Shift+M

Insert tab

Ctrl+Tab

Command

Shortcut

Edit selected item in main window

Enter

Cancel selection

Ctrl+Alt+A

Set blue label

Ctrl+0

Clear blue label

Ctrl+Alt+0

Set red label

Ctrl+9

Clear red label

Ctrl+Alt+9

Refresh

F5

Only necessary if the table is grouped and data has changed

Print project bibliography

Ctrl+P

Print project bibliography with options

Ctrl+Shift+P

Print table

Ctrl+Alt+P

Save project bibliography

F12

Save project bibliography with options

Shift+F12

Copy or move to a Citavi project

Ctrl+Alt+V

Open Publication Assistant

F7

Select document for Format publication

Ctrl+F7

Format publication with last document used

Ctrl+Shift+F7

Automatic BibTeX export

Alt+F7

Only if TeX support is activated in the options

Automatic BibTeX export with last document used

Alt+Shift+F7

Only if TeX support is activated in the options

Browse citation styles

F11

Edit citation style

Shift+F11

Command

Shortcut

Expand group

Right Arrow

Collapse group

Left Arrow

Expand all groups

Ctrl+Shift+Right Arrow

Collapse all groups

Ctrl+Shift+Left Arrow

Command

Shortcut

Previous result

Page Up

Next result

Page Down