Maintaining Lists

When you add and edit references, there are many words and names you use repeatedly, such as the names of authors, libraries, and organizations. When you enter one of these in a reference, Citavi automatically remembers it in the list. Then, when you add or edit another reference, Citavi automatically shows you the list when you begin to type. Click a suggestion to accept it, or use the arrow keys if necessary and then press Tab or Enter to accept. To reject a suggestion, keep typing, or press Esc.

Citavi keeps lists for the following fields:

•Persons and organizations

•Keywords

•Periodicals

•Publishers

•Libraries

•Series

You can edit these lists to change incorrect entries, delete old entries, add new ones, and add notes to entries. The list also lets you see which references use a particular list item. To view and edit a list, switch to the Reference Editor or Knowledge Organizer, and on the Lists menu, click the list you want to edit.

For example, you can elaborate on a keyword the Notes field.

Editing a List

On the Lists menu, click the list you want to edit.

•To edit a list item, double click it.

•To delete unused entries, on the Edit menu, click Select unused and then click Delete or press Ctrl+Delete.

•To merge two items (for example, two keywords that mean the same thing, or two spellings of a person's name), highlight the two items you want to merge, then click Merge. Alternatively, you can drag one item onto another to merge them.

Note: Items added to a list automatically (because they are used by a reference) are automatically removed as well, if all references using them are removed. However, with the exception of libraries, any list items that you add or edit manually are protected and Citavi will not delete them, even if they are not used by any references.

Importing Lists from Other Citavi Projects

To use a list of keywords, persons, or publications in another project, you can import a list from another Citavi project:

1.Open the destination project.

2.On the Lists menu, select the list you want to import into.

3.In the list editor window that appears, on the File menu, click Import from Citavi Project.

4.In the file dialog, select the Citavi project file containing the list you want to import and press Open.

Special Case: Places (of Publication)

Citavi remembers the names of places you enter (for example, place of publication). When entering new references, you can choose an existing name to save time. Just click the arrow in the Place of publication field and then click the place you want to use.

To delete or edit a place name, just edit or clear the name in the field.

URL for this page: http://manual.citavi.com/en/?maintaining_lists.htm (Last updated: 19.09.2011 14:25:28)
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