Keyboard Shortcuts
Command
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Shortcut
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Open
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Ctrl+O
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E.g. open a project or citation style
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Save
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Ctrl+S
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Save as
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F12
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E.g. project bibliography, compilation, task list, or keyword list
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Help
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F1
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Command
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Shortcut
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Undo
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Ctrl+Z
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In text boxes
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Redo
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Ctrl+Y
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In text boxes
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Copy selection to Clipboard
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Ctrl+C
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Cut
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Ctrl+X
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Paste
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Ctrl+V
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Delete selection
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Delete
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Select all
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Ctrl+A
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Edit selected item
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Enter
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Rename
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F2
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E.g. a category
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Print
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Ctrl+P
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Toggle checkbox
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Spacebar
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E.g. in the Customize Overview form or on the Import form.
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Reject autocomplete suggestion
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Esc
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Edit active Quick Help text
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Ctrl+Shift+F12
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Show properties of active Quick Help text
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Ctrl+START+F12
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Command
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Shortcut
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Move focus to next item
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Tab
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Move focus to previous item
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Shift+Tab
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Move to next tab
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Ctrl+Tab
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Move to previous tab
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Ctrl+Shift+Tab
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Move to previous list item
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Up Arrow
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Move to next list item
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Down Arrow
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Go to first list item
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Home
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Go to last list item
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End
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Scroll up one page
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Page Up
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Scroll down one page
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Page Down
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Open field editor window
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F9
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Set focus to primary Go to box
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Ctrl+E or Ctrl+Alt+E
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Ctrl+Alt+E if there's a second Go to field in a form, e.g. in the Knowledge Organizer
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Show menu for field
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F4
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Open zoomed editor
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F8
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Command
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Shortcut
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Keyboard navigation focus
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Alt
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Show right-click menu
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Shift+F10
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Command
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Shortcut
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Switch to Reference Editor
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Ctrl+1
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Switch to Knowledge Organizer
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Ctrl+2
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Switch to Task Planner
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Ctrl+3
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Show or hide left pane
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Alt+1
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Show or hide middle pane
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Alt+2
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Show or hide right pane
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Alt+3
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Show or hide keywords
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Alt+4
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In the Reference Editor: Shows the keyword column if it is hidden; switches to the keyword column if the category column is displayed; hides the keyword column if it is currently displayed.
In the Knowledge Organizer: Switches to the keyword column if the category column is currently displayed.
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Show or hide categories
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Alt+5
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In the Reference Editor: Shows the category column if it is hidden; switches to the category column if the keyword column is displayed; hides the category column if it is currently displayed.
In the Knowledge Organizer: Switches to the category column if the keyword column is currently displayed.
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Task Planner: Switch to Quick select
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Alt+4
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Task Planner: Switch to Advanced selection
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Alt+5
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Toggle Preview and Quick Help
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Alt+9
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Show table
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Ctrl+Alt+T
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Online search
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Ctrl+L
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Check availability with OpenURL
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Ctrl+Alt+L
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Search
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Ctrl+F
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Program options
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Ctrl+,
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Open macro editor
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Alt+F11
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Show More Fields
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Ctrl+Alt+F
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In the Reference Editor, on the Reference tab
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Edit related reference
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Shift+Enter
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In the Knowledge Organizer and Task Planner
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Edit related reference in new window
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Alt+Shift+Enter
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In the Knowledge Organizer and Task Planner
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Command
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Shortcut
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Previous reference
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Alt+Up Arrow
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Next reference
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Alt+Down Arrow
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Back (in history)
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Alt+Left Arrow
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Next (in history)
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Alt+Right Arrow
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Go to first reference
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Home or Ctrl+Alt+Up Arrow
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Go to last reference
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End or Ctrl+Alt+Down Arrow
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Cancel selection
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Ctrl+Alt+A
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Command
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Shortcut
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Expand group
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Right Arrow
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Collapse group
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Left Arrow
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Expand all groups
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Ctrl+Shift+Right Arrow
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Collapse all groups
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Ctrl+Shift+Left Arrow
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Command
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Shortcut
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Previous result
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Page Down
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Next result
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Page Up
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Command
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Shortcut
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Close project
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Ctrl+F4
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Print project bibliography, compilation, task list
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Ctrl+P
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Print project bibliography, compilation, task list with options
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Ctrl+Shift+P
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Print grouped project bibliography
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Ctrl+Alt+P
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Print task table
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Ctrl+Alt+Shift+P
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Save project bibliography, compilation, task list
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F12
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Save project bibliography, compilation, task list with options
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Shift+F12
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Save grouped project bibliography
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Alt+Shift+F12
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Copy or move to another Citavi project
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Ctrl+Alt+V
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Command
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Shortcut
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New reference
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Ctrl+N
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Retrieve by ISBN, DOI, or PubMed ID
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Ctrl+Shift+N
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New Journal Article
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Ctrl+Shift+J
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New Internet Document
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Ctrl+Shift+R
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New Book
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Ctrl+Shift+B
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New Edited Book
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Ctrl+Shift+E
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New Contribution
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Ctrl+Shift+U
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New text thought
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Ctrl+I
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New image or file thought
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Ctrl+Shift+I
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New project task
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Ctrl+T
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New reference task
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Ctrl+Shift+T
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Add local file (location)
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Ctrl+Shift+F
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Add local folder (location)
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Ctrl+Alt+Shift+F
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Add Internet address (location)
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Ctrl+Shift+A
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Add library location
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Ctrl+Shift+Y
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Add private collection location
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Ctrl+Alt+Shift+Y
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New link to
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Ctrl+Shift+L
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New link from
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Ctrl+Alt+Shift+L
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New direct quotation
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Ctrl+D
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New indirect quotation
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Ctrl+Shift+D
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New summary
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Ctrl+Alt+Shift+D
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New image or file quotation
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Ctrl+Shift+G
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New comment
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Ctrl+Shift+M
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Add comment to selected knowledge item
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Ctrl+Alt+Shift+M
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New category
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Ctrl+Shift+ -
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New subcategory
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Ctrl+Alt+Shift+ -
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Command
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Shortcut
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Delete reference
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Ctrl+Delete
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Set blue label
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Ctrl+0
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Clear blue label
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Ctrl+Alt+0
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Set red label
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Ctrl+9
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Clear red label
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Ctrl+Alt+9
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Edit short title
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Ctrl+Alt+S
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Update BibTeX keys
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Shift+F5
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These shortcuts are only available when the field is open in editing mode (F9).
Command
|
Shortcut
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Character formatting
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Ctrl+D
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Paste
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Ctrl+V
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Inserts text and matches formatting
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Paste with formatting
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Ctrl+Shift+V
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Inserts text as formatted on the Clipboard
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Reset all
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Ctrl+Spacebar
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Resets all formatting except bold, italic, text color, tables, and indents
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Remove paragraphs and tabs
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Ctrl+Shift+Spacebar
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Show hidden formatting symbols
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Ctrl+Shift+3
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Bold
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Ctrl+Shift+B
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Italic
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Ctrl+Shift+I
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Superscript
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Ctrl+Shift+1
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Subscript
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Ctrl+Alt+3
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Underline
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Ctrl+Shift+U
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Double underline
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Ctrl+Shift+D
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All caps
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Ctrl+Shift+G
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Small caps
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Ctrl+Shift+Q
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Hidden
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Ctrl+Shift+H
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To show hidden text, on the View menu, click Show hidden text
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Align left
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Ctrl+L
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Align right
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Ctrl+R
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Align centered
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Ctrl+E
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Align justified
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Ctrl+B
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Add or remove space before a paragraph
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Ctrl+0
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Single line spacing
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Ctrl+1
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Double line spacing
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Ctrl+2
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One-and-a-half line spacing
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Ctrl+5
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Increase indent
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Ctrl+M
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Decrease indent
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Ctrl+Shift+M
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Insert tab
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Ctrl+Tab
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Command
|
Shortcut
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Edit selected item in main window
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Enter
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Cancel selection
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Ctrl+Alt+A
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Set blue label
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Ctrl+0
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Clear blue label
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Ctrl+Alt+0
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Set red label
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Ctrl+9
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Clear red label
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Ctrl+Alt+9
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Refresh
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F5
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Only necessary if the table is grouped and data has changed
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Print project bibliography
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Ctrl+P
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Print project bibliography with options
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Ctrl+Shift+P
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Print table
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Ctrl+Alt+P
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Save project bibliography
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F12
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Save project bibliography with options
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Shift+F12
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Copy or move to a Citavi project
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Ctrl+Alt+V
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Open Publication Assistant
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F7
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Select document for Format publication
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Ctrl+F7
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Format publication with last document used
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Ctrl+Shift+F7
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Automatic BibTeX export
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Alt+F7
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Only if TeX support is activated in the options
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Automatic BibTeX export with last document used
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Alt+Shift+F7
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Only if TeX support is activated in the options
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Browse citation styles
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F11
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Edit citation style
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Shift+F11
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Command
|
Shortcut
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Activate logging
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Ctrl+T
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For creating a protocol for the Citavi Support
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Change update channel settings
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Ctrl+O
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Choose whether to receive Alpha, Beta or Release notifications
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Command
|
Shortcut
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Convert last 4 digits to the corresponding Unicode character
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Ctrl+Alt+U
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Insert non-breaking space
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Shift+Spacebar
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Command
|
Shortcut
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Batch apply keywords
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Ctrl+Alt+H
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Batch remove keywords
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Ctrl+Shift+Alt+H
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Insert new category
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Ctrl+Shift+ –
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In the Categories window
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Insert new subcategory
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Ctrl+Alt+Shift+ –
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In the Categories window
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Batch assign categories
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Ctrl+H
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Batch remove categories
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Ctrl+Shift+H
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Expand category
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Right Arrow
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Collapse category
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Left Arrow
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Expand all categories
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Ctrl+Shift+Alt+Right Arrow
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Collapse all categories
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Ctrl+Shift+Alt+Left Arrow
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Demote
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Ctrl+Right Arrow
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Promote
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Ctrl+Left Arrow
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Move category up
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Ctrl+Up Arrow
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Move category down
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Ctrl+Down Arrow
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Command
|
Shortcut
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Copy formatted reference to Clipboard
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Ctrl+Shift+C
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Open Publication Assistant
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F7
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Format Publication with last document used
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Ctrl+Shift+F7
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Automatic BibTeX export
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Alt+F7
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Only if TeX support is activated in the options
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Automatic BibTeX export with last document used
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Alt+Shift+F7
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Only if TeX support is activated in the options
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Browse citation styles
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F11
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Edit citation style
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Shift+F11
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Command
|
Shortcut
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Copy placeholder or quotation to Clipboard
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Ctrl+Alt+C
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Insert placeholder or quotation in word processor
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Ctrl+W
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Insert placeholder or quotation in word processor as footnote
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Ctrl+Shift+W
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Insert or copy placeholder or quotation with options
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Ctrl+Alt+W
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General Commands