Tips for Names of Persons
Most names consist of a first name and a last name and are therefore easy to add. Things become complicated when you want to record a title of nobility or a name affix. In general, you should record a person's name the same way they use it themselves.
Don't Add Academic Titles or Titles of Nobility
Titles of nobility, job titles, clerical titles, honorary titles, and similar are usually not considered when recording people's names.
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Prefixes (von, van, du ...) are Sometimes Linked to the First Name and Sometimes to the Last Name
Prefixes — prepositions, articles and their combinations — are linked to either the first or last name depending on the language region or citation style. Use the author editor to specify how names should be recorded by placing the insertion point in the Author field and pressing F9. If you decide not to enter a person's name using the author editor, please note the following rules: In German-speaking areas, prefixes are attached to the person's first name:
Prefixes are attached to the last name if prepositions and articles are placed before the surname:
Prefixes are attached to the last name in Luxembourgian names:
In English-speaking areas, prefixes are attached to the last name
The Scottish "Mac/Mc" is always part of a last name:
in French, Italian and Spanish names as with names of Latin origin, prefixes are attached to the last name:
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Special Guidelines for Multiple Last Names
In Spanish-speaking areas a person may have two different surnames. Use the first surname to reference the person.
In Portuguese-speaking areas there can be two or three surnames. Use the last surname to reference the person.
Hyphenated names are regarded as one name and are recorded as such.
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Do Not Use Pseudonyms
If the person published using a pseudonym, enter his or her real name in the Author field. Make a note of the person's pseudonym in the Title supplement field. For example: Published using the Pseudonym Mark Twain. There are no consistent rules for when you should cite a pseudonym instead of a real name. If a person is generally known by his or her pseudonym, his or her works are listed under this name (for example, Caravaggio), it is usually fine to cite the person by his or her pseudonym. |
Exceptions: Biblical Names, Names of Popes and Clerical Dignitaries, Etc.
Open the author details dialog by placing the insertion point in the Author, Editor, or Collaborators field, press F9, and enter the name affixes in brackets following the last name. |
Defining the sort by name
Usually an author's last name is used for sorting when the bibliography is sorted alphabetically. However, if the last name includes a prefix, you can choose how it should be sorted. For example, you might want the author Al-Hasan to be sorted by Hasan or the author van Leuken to be sorted by Leuken. To define the sort order, click Lists > Persons and organizations. Double-click the name you want to modify. Then, enter the part of the name you want to sort by in the Sort by field. |