Keyboard Shortcuts
General
Command |
Shortcut |
|
Open |
Ctrl+O |
E.g. open a project or citation style. |
Save |
Ctrl+S |
|
Save as |
F12 |
E.g. project bibliography, compilation, task list, or keyword list. |
Close |
Ctrl+F4 |
E.g. close a project |
Help |
F1 |
|
Editing in a Project
Command |
Shortcut |
|
Undo |
Ctrl+Z |
In text boxes |
Redo |
Ctrl+Y |
In text boxes |
Copy selection to Clipboard |
Ctrl+C |
|
Cut |
Ctrl+X |
|
Paste |
Ctrl+V |
|
Delete selection |
Delete |
|
Select all |
Ctrl+A |
|
Edit selected item |
Enter |
|
Rename |
F2 |
E.g. a category name |
Ctrl+P |
|
|
Toggle checkbox |
Spacebar |
E.g. in the Customize Overview form or on the Import form. |
Reject autocomplete suggestion |
Esc |
|
Edit active Quick Help text |
Ctrl+Shift+F12 |
|
Show properties of active Quick Help text |
Ctrl+START+F12 |
|
Navigating within a Project
Command |
Shortcut |
|
Move focus to next item |
Tab |
|
Move focus to previous item |
Shift+Tab |
|
Move to next tab |
Ctrl+Tab |
|
Move to previous tab |
Ctrl+Shift+Tab |
|
Move to previous list item |
Up Arrow |
|
Move to next list item |
Down Arrow |
|
Go to first list item |
Pos1 |
|
Go to last list item |
End |
|
Scroll up one page |
Page up |
|
Scroll down one page |
Page down |
|
Open field editor window |
F9 |
|
Set focus to primary Go to box. |
Ctrl+E |
Ctrl+Alt+E if there's a second Go to field in a form, e.g. in the Knowledge Organizer |
Show menu for field |
F4 |
|
Go to previous reference |
Alt+up arrow |
|
Go to next reference |
Alt+down arrow |
|
Go to previous reference in the History |
Alt+left arrow |
|
Go to next reference in the History |
Alt+right arrow |
|
Go to first reference |
Pos1 |
|
Go to last reference |
End |
|
Cancel selection |
Ctrl+Alt+A |
|
Using Menus
Command |
Shortcut |
|
Keyboard navigation focus |
Alt |
|
Open shortcut menu |
Shift+F10 |
|
Entering Special Characters
Command |
Shortcut |
|
Convert last 4 digits to the corresponding Unicode character |
Ctrl+Alt+U |
|
Insert non-breaking space |
Ctrl+Shift+Spacebar |
|
Citing (not with the Word-Add-In)
Command |
Shortcut |
|
Copy placeholder or quotation to the Clipboard |
Ctrl+Alt+C |
|
Insert placeholder or quotation in word processor |
Ctrl+W |
|
Insert placeholder or quotation in word processor as footnote |
Ctrl+Shift+W |
|
Insert or copy placeholder or quotation with options |
Ctrl+Alt+W |
|
Main Window: Printing, Saving, Moving references
Command |
Shortcut |
|
Print project bibliography, compilation, task list |
Ctrl+P |
|
Print project bibliography, compilation, task list with options |
Ctrl+Shift+P |
|
Print grouped project bibliography |
Ctrl+Alt+P |
|
Print task table |
Ctrl+Alt+Shift+P |
|
Save project bibliography, compilation, task list |
F12 |
|
Save project bibliography, compilation, task list with options |
Shift+F12 |
|
Save grouped project bibliography |
Alt+Shift+F12 |
|
Copy or move to another Citavi project |
Ctrl+Alt+V |
|
Open current attachment |
Ctrl+Alt+O |
E.g. opening a PDF in Acrobat |
Main Window: Adding New Items
Command |
Shortcut |
|
New reference (manual) |
Ctrl+N |
|
New reference (By ISBN, DOI, or PubMed ID) |
Ctrl+Shift+N |
|
New Journal Article |
Ctrl+Shift+J |
|
New Internet Document |
Ctrl+Shift+R |
|
New Book |
Ctrl+Shift+B |
|
New Edited Book |
Ctrl+Shift+E |
|
New Contribution |
Ctrl+Shift+U |
|
New text thought |
Ctrl+l |
|
New image or file thought |
Ctrl+Shift+l |
|
New project task |
Ctrl+T |
|
New reference task |
Ctrl+Shift+T |
|
Add local file (location) |
Ctrl+Shift+F |
|
Add local folder (location) |
Ctrl+Alt+Shift+F |
|
Add Internet address (location) |
Ctrl+Shift+A |
|
Add library location |
Ctrl+Shift+Y |
|
Add private collection location |
Ctrl+Alt+Shift+Y |
|
New link to |
Ctrl+Shift+L |
|
New link from |
Ctrl+Alt+Shift+L |
|
New direct quotation |
Ctrl+D |
|
New indirect quotation |
Ctrl+Shift+D |
|
New summary |
Ctrl+Alt+Shift+D |
|
New image or file quotation |
Ctrl+Shift+G |
|
New comment |
Ctrl+Shift+M |
|
Add comment to selected knowledge item |
Ctrl+Alt+Shift+M |
|
New category |
Ctrl+Shift+- |
In the Categories window |
New subcategory |
Ctrl+Alt+Shift+ - |
In the Categories window |
Main Window: Editing
Command |
Shortcut |
|
Delete a reference |
Ctrl+Delete |
|
Set blue label |
Ctrl+0 |
|
Clear blue label |
Ctrl+Alt+0 |
|
Set red label |
Ctrl+9 |
|
Clear red label |
Ctrl+Alt+9 |
|
Edit short title |
Ctrl+Alt+S |
|
Update BibTeX keys |
Shift+F5 |
|
In the Preview: Search, Annotate, Scroll
Command |
Shortcut |
|
Open current attachment in preview |
Alt+P |
|
Open or close the search in the PDF |
Ctrl+F3 |
|
Switch from the text to the search field |
Ctrl+Shift+3 |
|
Jump to next search result |
F3 |
|
Jump to previous search result |
Shift+F3 |
|
Yellow highlight |
Y |
|
Red highlight |
Q |
|
Extend highlight |
Ctrl+drag |
|
Reduce highlight |
Shift+drag |
|
Add selection as direct quotation |
D |
|
Add selection as indirect quotation |
F |
|
Add selection as summary |
S |
|
Add selection as commentary |
C |
|
Add selection as abstract |
A |
|
Add selection as keywords |
W |
|
Create a task for a text passage |
T |
|
Jump to next highlight |
F8 |
|
Next page |
Ctrl+Right arrow |
|
Previous page |
Ctrl+left arrow |
|
To first page |
Pos1 |
|
To last page |
End |
|
Zoom |
Ctrl+mouse wheel |
|
Switch to knowledge item in Citavi |
Ctrl+click |
|
Changing the Workspace Layout
Command |
Shortcut |
|
Switch to Reference Editor |
Ctrl+1 |
|
Switch to Knowledge Organizer |
Ctrl+2 |
|
Switch to Task Planner |
Ctrl+3 |
|
Show or hide left pane |
Alt+1 |
|
Show or hide middle pane |
Alt+2 |
|
Show or hide right pane |
Alt+3 |
|
Show or hide keywords |
Alt+4 |
In the Reference Editor: Shows the keyword column if it is hidden; switches to the keyword column if the category column is displayed; hides the keyword column if it is currently displayed. In the Knowledge Organizer: Switches to the keyword column if the category column is currently displayed. |
Show or hide categories |
Alt+5 |
In the Reference Editor: Shows the category column if it is hidden; switches to the category column if the keyword column is displayed; hides the category column if it is currently displayed. In the Knowledge Organizer: Switches to the category column if the keyword column is currently displayed. |
Show groups column |
Alt+6 |
|
Show import groups column |
Alt+7 |
|
Task Planner: Switch to Quick select |
Alt+4 |
|
Task Planner: Switch to Advanced selection |
Alt+5 |
|
Toggle Preview and Quick Help |
Alt+9 |
|
Show table |
Ctrl+Alt+T |
|
Online search |
Ctrl+L |
|
Check availability with OpenURL |
Ctrl+Alt+L |
|
Search |
Ctrl+F |
|
Program options |
Ctrl+, |
|
Open macro editor |
Alt+F11 |
|
Show More Fields |
Ctrl+Alt+F |
In the Reference Editor, on the Reference tab |
Show related reference |
Shift+Enter |
In the Knowledge Organizer and Task Planner |
Show related reference in new window |
Alt+Shift+Enter |
In the Knowledge Organizer and Task Planner |
Citing and Publishing
Command |
Shortcut |
|
Copy formatted reference to the Clipboard |
Ctrl+Shift+C |
|
Open Publication Assistant |
F7 |
|
Format Publication with last document used |
Ctrl+Shift+F7 |
|
Automatic BibTeX export to a TeX document |
Alt+F7 |
Only if TeX support is activated in the options |
Automatic BibTeX export with last document used |
Alt+Shift+F7 |
Only if TeX support is activated in the options |
Browse citation styles |
F11 |
|
Edit citation style |
Shift+F11 |
|
Managing Categories and Keywords
Command |
Shortcut |
|
Batch apply keywords |
Ctrl+Alt+H |
|
Batch remove keywords |
Ctrl+Shift+Alt+H |
|
Insert new category |
Ctrl+Shift+- |
In the Categories window |
Insert new subcategory |
Ctrl+Alt+Shift+ - |
In the Categories window |
Batch assign categories |
Ctrl+H |
|
Batch remove categories |
Ctrl+Shift+H |
|
Expand catagory |
Right Arrow |
|
Collapse category |
Left Arrow |
|
Expand all categories |
Ctrl+Shift+Alt+Right Arrow |
|
Collapse all categories |
Ctrl+Shift+Alt+Left Arrow |
|
Demote |
Ctrl+Right Arrow |
|
Promote |
Ctrl+Up Arrow |
|
Move category up |
Ctrl+Up Arrow |
|
Move category down |
Ctrl+Down Arrow |
|
Editing Abstracts, Tables of Contents, Evaluations, and Quotations
These shortcuts are only available when the field is open in editing mode (F9).
Command |
Shortcut |
|
Open character formatting |
Ctrl+D |
|
Paste |
Ctrl+V |
Inserts text and matches formatting |
Paste with formatting |
Ctrl+Shift+V |
Inserts text as formatted on the Clipboard |
Reset all |
Ctrl+Spacebar |
Resets all formatting except bold, italic, text color, tables, and indents |
Remove paragraphs and tabs |
Ctrl+Shift+Spacebar |
|
Show hidden formatting symbols |
Ctrl+Shift+3 |
|
Bold |
Ctrl+B |
|
Italic |
Ctrl+I |
|
Superscript |
Ctrl+Shift+1 |
|
Subscript |
Ctrl+Shift+2 |
|
Underline |
Ctrl+U |
|
Double underline |
Ctrl+Shift+D |
|
All caps |
Ctrl+Shift+G |
|
Small caps |
Ctrl+Shift+Q |
|
Hide selected text |
Ctrl+Shift+H |
To show hidden text, on the View menu, click Show hidden text |
Align left |
Ctrl+L |
|
Align right |
Ctrl+R |
|
Align centered |
Ctrl+E |
|
Align justified |
Ctrl+Shift+J |
|
Add or remove space before a paragraph |
Ctrl+0 |
|
Single line spacing |
Ctrl+1 |
|
Double line spacing |
Ctrl+2 |
|
1.5 line spacing |
Ctrl+5 |
|
Increase indent |
Ctrl+M |
|
Decrease indent |
Ctrl+Shift+M |
|
Insert tab in table |
Ctrl+Tab |
|
Editing in Table View
Command |
Shortcut |
|
Editing selected item in main window |
Enter |
|
Cancel selection |
Ctrl+Alt+A |
|
Set blue label |
Ctrl+0 |
|
Clear blue label |
Ctrl+Alt+0 |
|
Set red label |
Ctrl+9 |
|
Clear red label |
Ctrl+Alt+9 |
|
Refresh |
F5 |
Only necessary if the table is grouped and data has changed |
Print project bibliography |
Ctrl+P |
|
Print project bibliography with options |
Ctrl+Shift+P |
|
Print table |
Ctrl+Alt+P |
|
Save project bibliography |
F12 |
|
Save project bibliography with options |
Shift+F12 |
|
Copy or move to another Citavi project |
Ctrl+Alt+V |
|
Open Publication Assistant |
F7 |
|
Format Publication with last document used |
Ctrl+F7 |
|
Automatic BibTeX export to a TeX document |
Alt+F7 |
Only if TeX support is activated in the options |
Automatic BibTeX export with last document used |
Alt+Shift+F7 |
Only if TeX support is activated in the options |
Browse citation styles |
F11 |
|
Edit citation style |
Shift+F11 |
|
Commands for the Options Menu
Command |
Shortcut |
|
Activate logging |
Ctrl+T |
For creating a protocol for the Citavi Support team |
Change update channel settings |
Ctrl+O |
Choose whether to receive Alpha, Beta or Release notifications |
Navigating Grouped Tables
Command |
Shortcut |
|
Expand group |
Right Arrow |
|
Collapse group |
Left Arrow |
|
Expand all groups |
Ctrl+Shift+Right Arrow |
|
Collapse alle groups |
Ctrl+Shift+Left arrow |
|
Navigating Search Results
Command |
Shortcut |
|
Next result |
Page down |
|
Previous result |
Page down |
|
Creating Screenshots
To use these keyboard shortcuts, start Citavi with the /additionalhotkeys start option.
Command |
Shortcut |
|
Save and name current layout |
Ctrl+Alt+Shift+1 |
|
Load saved layout |
Ctrl+Alt+Shift+2 |
|
Create screenshots in all languages |
Ctrl+Shift+Alt+H+, |
Screenshots are automatically saved to Documents\Citavi 5 Screenshots |
Create a screenshot for the current layout in the current language |
Ctrl+Shift+Alt+. |
|
Change language and default style |
Ctrl+Shift+Alt+F1 ... F7 |
F1 = German, F2 = English, F3 = Spanish, F4 = Portuguese, F5 = French, F6 = Italian, F7 = Polish |