Keyboard Shortcuts

General

Command

Shortcut

 

Open

Ctrl+O

E.g. open a project or citation style.

Save

Ctrl+S

 

Save as

F12

E.g. project bibliography, compilation, task list, or keyword list.

Close

Ctrl+F4

E.g. close a project

Help

F1

 

Editing in a Project

Command

Shortcut

 

Undo

Ctrl+Z

In text fields only

Redo

Ctrl+Y

In text fields only

Copy selection to Clipboard

Ctrl+C

 

Cut

Ctrl+X

 

Paste

Ctrl+V

 

Delete selection

Delete

 

Select all

Ctrl+A

 

Edit selected item

Enter

 

Rename

F2

E.g. a category name

Print

Ctrl+P

 

Toggle checkbox

Spacebar

E.g. in the Customize Overview form or on the Import form.

Reject autocomplete suggestion

Esc

 

Edit active Quick Help text

Ctrl+Shift+F12

 

Show properties of active Quick Help text

Ctrl+Start+F12

 

Navigating within a Project

Command

Shortcut

 

Move focus to next item

Tab

 

Move focus to previous item

Shift+Tab

 

Move to next tab

Ctrl+Tab

 

Move to previous tab

Ctrl+Shift+Tab

 

Move to previous list item

Up Arrow

 

Move to next list item

Down Arrow

 

Go to first list item

Pos1

 

Go to last list item

End

 

Scroll up one page

Page up

 

Scroll down one page

Page down

 

Open field editor window

F9

 

Set focus to primary Go to box.

Ctrl+E

Ctrl+Alt+E if there's a second Go to field in a form, e.g. in the Knowledge Organizer

Show menu for field

F4

 

Go to previous reference

Alt+up arrow

 

Go to next reference

Alt+down arrow

 

Go to previous reference in the History

Alt+left arrow

 

Go to next reference in the History

Alt+right arrow

 

Go to first reference

Pos1

 

Go to last reference

End

 

Cancel selection

Ctrl+Alt+A

 

Using Menus

Command

Shortcut

 

Keyboard navigation focus

Alt

 

Open shortcut menu

Shift+F10

 

Entering Special Characters

Command

Shortcut

 

Convert last 4 digits to the corresponding Unicode character

Ctrl+Alt+U

 

Insert non-breaking space

Ctrl+Shift+Spacebar

 

Citing (not with the Word-Add-In)

Command

Shortcut

 

Copy placeholder or quotation to the Clipboard

Ctrl+Alt+C

 

Insert placeholder or quotation in word processor

Ctrl+W

 

Insert placeholder or quotation in word processor as footnote

Ctrl+Shift+W

 

Insert or copy placeholder or quotation with options

Ctrl+Alt+W

 

Main Window: Printing, Saving, Moving references

Command

Shortcut

 

Print project bibliography, compilation, task list

Ctrl+P

 

Print project bibliography, compilation, task list with options

Ctrl+Shift+P

 

Print grouped project bibliography

Ctrl+Alt+P

 

Print task table

Ctrl+Alt+Shift+P

 

Save project bibliography, compilation, task list

F12

 

Save project bibliography, compilation, task list with options

Shift+F12

 

Save grouped project bibliography

Alt+Shift+F12

 

Copy or move to another Citavi project

Ctrl+Alt+V

 

Open current attachment

Ctrl+Alt+O

E.g. opening a PDF in Acrobat

Main Window: Adding New Items

Command

Shortcut

 

New reference (manual)

Ctrl+N

 

New reference (By ISBN, DOI, or PubMed ID)

Ctrl+Shift+N

 

New Journal Article

Ctrl+Shift+J

 

New Internet Document

Ctrl+Shift+R

 

New Book

Ctrl+Shift+B

 

New Edited Book

Ctrl+Shift+E

 

New Contribution

Ctrl+Shift+U

 

New text thought

Ctrl+l

 

New image or file thought

Ctrl+Shift+l

 

New project task

Ctrl+T

 

New reference task

Ctrl+Shift+T

 

Add local file (location)

Ctrl+Shift+F

 

Add local folder (location)

Ctrl+Alt+Shift+F

 

Add Internet address (location)

Ctrl+Shift+A

 

Add library location

Ctrl+Shift+Y

 

Add private collection location

Ctrl+Alt+Shift+Y

 

New link to

Ctrl+Shift+L

 

New link from

Ctrl+Alt+Shift+L

 

New direct quotation

Ctrl+D

 

New indirect quotation

Ctrl+Shift+D

 

New summary

Ctrl+Alt+Shift+D

 

New image or file quotation

Ctrl+Shift+G

 

New comment

Ctrl+Shift+M

 

Add comment to selected knowledge item

Ctrl+Alt+Shift+M

 

New category

Ctrl+Shift+-

In the Categories window

New subcategory

Ctrl+Alt+Shift+ -

In the Categories window

Main Window: Editing

Command

Shortcut

 

Delete a reference

Ctrl+Delete

 

Set blue label

Ctrl+0

 

Clear blue label

Ctrl+Alt+0

 

Set red label

Ctrl+9

 

Clear red label

Ctrl+Alt+9

 

Edit short title

Ctrl+Alt+S

 

Update BibTeX keys

Shift+F5

 

In the Preview: Search, Annotate, Scroll

Command

Shortcut

 

Open current attachment in preview

Alt+P

 

Show PDF in full screen mode

F11

 

Open or close the search in the PDF

Ctrl+F3

 

Switch from the text to the search field

Ctrl+Shift+F3

 

Jump to next search result

F3

 

Jump to previous search result

Shift+F3

 

Yellow highlight

Y

 

Red highlight

Q

 

Start an image selection

G

 

Start a text selection

E

 

Extend highlight

Ctrl+drag

 

Reduce highlight

S

 

Add selection as commentary

D

 

Add selection as indirect quotation

F

 

Add selection as summary

S

 

Add selection as commentary

C

 

Add selection as abstract

A

 

Add selection as keywords

W

 

Create a task for a text passage

T

 

Jump to next highlight

F8

 

Jump to previous highlight

Shift+F8

 

Next page

Ctrl+Right arrow

 

Previous page

Ctrl+Left arrow

 

To first page

Pos1

 

To last page

End

 

Zoom

Ctrl+mouse wheel

 

Switch to knowledge item in Citavi

Ctrl+click

 

Export PDF

F9

 

Changing the Workspace Layout

Command

Shortcut

 

Switch to Reference Editor

Ctrl+1

 

Switch to Knowledge Organizer

Ctrl+2

 

Switch to Task Planner

Ctrl+3

 

Show or hide left pane

Alt+1

 

Show or hide middle pane

Alt+2

 

Show or hide right pane

Alt+3

 

Show or hide keywords

Alt+4

In the Reference Editor: Shows the keyword column if it is hidden; switches to the keyword column if the category column is displayed; hides the keyword column if it is currently displayed.

In the Knowledge Organizer: Switches to the keyword column if the category column is currently displayed.

Show or hide categories

Alt+5

In the Reference Editor: Shows the category column if it is hidden; switches to the category column if the keyword column is displayed; hides the category column if it is currently displayed.

In the Knowledge Organizer: Switches to the category column if the keyword column is currently displayed.

Show groups column

Al+6

 

Show import groups column

Alt+7

 

Task Planner: Switch to Quick select

Alt+4

 

Task Planner: Switch to Advanced selection

Alt+5

 

Toggle Preview and Quick Help

Alt+9

 

Show table view

Ctrl+Alt+T

 

Online search

Ctrl+L

 

Check availability with OpenURL

Ctrl+Alt+L

 

Search

Ctrl+F

 

Program options

Ctrl+,

 

Open macro editor

Alt+F11

 

Show more fields

Ctrl+Alt+F

In the Reference Editor, on the Reference tab

Show related reference

Shift+Enter

In the Knowledge Organizer and Task Planner

Show related reference in new window

Alt+Shift+Enter

In the Knowledge Organizer and Task Planner

Citing and Publishing

Command

Shortcut

 

Copy formatted reference to the Clipboard

Ctrl+Shift+C

 

LaTeX-Assistent starten

F7

 

LaTeX-Assistent mit zuletzt geöffnetem Dokument aufrufen

Ctrl+Shift+F7

 

Automatic BibTeX export to a TeX document

Alt+F7

Only if TeX support is activated in the options

Automatic BibTeX export with last document used

Alt+Shift+F7

Only if TeX support is activated in the options

Change citation style

Ctrl+F11

 

Edit citation style

Shift+F11

 

Managing Categories and Keywords

Command

Shortcut

 

Batch apply keywords

Ctrl+Alt+H

 

Batch remove keywords

Ctrl+Shift+Alt+H

 

Insert new category

Ctrl+Shift+-

In the Categories window

Insert new subcategory

Ctrl+Alt+Shift+ -

In the Categories window

Batch assign categories

Ctrl+H

 

Batch remove categories

Ctrl+Shift+H

 

Expand catagory

Right Arrow

 

Collapse category

Left Arrow

 

Expand all categories

Ctrl+Shift+Alt+Right Arrow

 

Collapse all categories

Ctrl+Shift+Alt+Left Arrow

 

Create a selection of a category and its subcategories

Shift+left click

 

Demote

Ctrl+Right Arrow

 

Promote

Ctrl+Up Arrow

 

Move category up

Ctrl+Up Arrow

 

Move category down

Ctrl+Down Arrow

 

Editing Abstracts, Tables of Contents, Evaluations, and Quotations

These shortcuts are only available when the field is open in editing mode (F9).

Command

Shortcut

 

Open character formatting

Ctrl+D

 

Paste

Ctrl+V

Inserts text and matches formatting

Paste with formatting

Ctrl+Shift+V

Inserts text as formatted on the Clipboard

Reset all

Ctrl+Spacebar

Resets all formatting except bold, italic, text color, tables, and indents

Remove paragraphs and tabs

Ctrl+Shift+Spacebar

 

Show hidden formatting symbols

Ctrl+Shift+3

 

Bold

Ctrl+B

 

Italic

Ctrl+I

 

Superscript

Ctrl+Shift+1

 

Subscript

Ctrl+Alt+3

 

Underline

Ctrl+Shift+U

 

Ctrl+L

Ctrl+Shift+D

 

All caps

Ctrl+Shift+G

 

Small caps

Ctrl+Shift+Q

 

Hide selected text

Ctrl+Shift+H

To show hidden text, on the View menu, click Show hidden text

Align left

Ctrl+L

 

Align right

Ctrl+R

 

Align centered

Ctrl+E

 

Align justified

Ctrl+Shift+J

 

Add or remove space before a paragraph

Ctrl+0

 

Single line spacing

Ctrl+1

 

Double line spacing

Ctrl+2

 

1.5 line spacing

Ctrl+5

 

Increase indent

Ctrl+Alt+A

 

Set blue label

Ctrl+Shift+M

 

Insert tab in table

Ctrl+Tab

 

Editing in Table View

Command

Shortcut

 

Editing selected item in main window

Enter

 

Cancel selection

Ctrl+Alt+A

 

Set blue label

Ctrl+0

 

Clear blue label

Ctrl+Alt+0

 

Set red label

Ctrl+9

 

Clear red label

Ctrl+Alt+9

 

Refresh

F5

Only necessary if the table is grouped and data has changed

Print project bibliography

Ctrl+P

 

Print project bibliography with options

Ctrl+Shift+P

 

Print table

Ctrl+Alt+P

 

Save project bibliography

F12

 

Save project bibliography with options

Shift+F12

 

Copy or move to another Citavi project

Ctrl+Alt+V

 

Start LaTeX Assistant

F7

 

LaTeX-Assistent mit zuletzt geöffnetem Dokument aufrufen

Ctrl+F7

 

Automatic BibTeX export to a TeX document

Alt+F7

Only if TeX support is activated in the options

Automatic BibTeX export with last document used

Alt+Shift+F7

Only if TeX support is activated in the options

Change citation style

F11

 

Edit citation style

Shift+F11

 

Commands for the Options Menu

Command

Shortcut

 

Collapse group

Ctrl+T

For creating a protocol for the Citavi Support team

Change update channel settings

Ctrl+O

Choose whether to receive Alpha, Beta or Release notifications

Navigating Grouped Tables

Command

Shortcut

 

Expand group

Right Arrow

 

Collapse group

Left Arrow

 

Expand all groups

Ctrl+Shift+Right Arrow

 

Collapse all groups

Ctrl+Shift+Left arrow

 

Navigating Search Results

Command

Shortcut

 

Next result

Page down

 

Previous result

Page up