Validity of the Settings File
Universities can create encrypted settings files that give users access to subscription databases. What happens when the user leaves the university.
Scenario 1: The user leaves the university, the Citavi Account is verified and the license is still valid for several months.
Settings still remain valid even if the user has left the university. This includes encrypted passwords for subscription databases.
After two years at the latest or after the user changes to a new computer, Citavi needs to renew the access key to the Citavi Account. Without a university email account or being able to connect through Shibboleth, the site license in the Citavi Account will no longer be verified. The user can then no longer access subscription databases using the settings file.
Scenario 2: The user leaves the university, the site license is renewed but he or she can no longer verify affiliation with the university.
The user can still use Citavi with the university email address and password, but without a site license. The user can no longer access subscription databases using the settings file.
Scenario 3: The user switches to a new university
In this situation it can happen that the user has two valid Citavi Accounts: one from the previous university and one from the new university. The user can merge both accounts together and then select the email address for the new university as his or her primary email address.
The user will still be able to access subscription databases using the settings file. If the new university also offers a settings file, the user can work with this settings file as well. Only in fields that require an individual selection (for example, Online resource access) will the new settings file overwrite the values in the old settings file.