Importing Data from EndNote

Citavi can import EndNote libraries created with EndNote version 8 or later.

Notes

Preparation: We recommend repairing the EndNote library using EndNote before importing it into Citavi: Start EndNote, go to the Tools menu and select Recover Library and then select the appropriate EndNote library.
 
Import one at a time: If you used multiple EndNote libraries to create publications in Word, import each EndNote library into a separate Citavi project. Afterwards, use Citavi's Word Add-In to convert the EndNote fields into Citavi fields. Only after converting all Word files should you merge the individual Citavi projects if needed.
 
Different number of references: You may find that after importing an EndNote library, Citavi displays more references than were originally in EndNote. This is because Citavi represents the document type Chapter as two entries: the edited book and the corresponding chapter.
 
Limitations: Some document types (e.g., Hearing) are not supported by Citavi. However, the data is not lost — it will be saved as Unknown document type.
Citavi does not import groups (My Groups) if they are part of a Group Set. Move the subgroups to the top level in EndNote to ensure that they are imported into your Citavi project.

  1. In the Reference Management area, select File > Import.
  2. Choose the option Import from another reference manager. Click Next.
  3. Select EndNote. Click Next.
  4. Select the EndNote library on your computer. If you are importing a library created with EndNote X or later, Citavi also needs the corresponding EndNote data folder to import linked attachments (PDF files). The folder has the same name as the library and the extension .DATA. This .DATA folder does not need to be selected explicitly — it just needs to be in the same folder as the ENL file and have the same name.
  5. You can manually map selected EndNote fields to Citavi fields: Caption, Custom 1–8, Label, Section, Record Number, and Reprint Edition.
  6. Citavi opens the import window you may already know from online searches. Here you can choose whether to import all references or only a selection by checking the boxes.
  7. Citavi offers to import the selected items or all references including additional information.
  8. Make your selection. The import starts. Click Import references.

Tip

If you want to import multiple EndNote libraries that may contain duplicate entries, you may want to check for duplicates during the import. In this case, at the end of the first EndNote import, do not click Import references but Import another. In the next step, choose Append to previous import results. Then select another EndNote library to import. In the import window, possible duplicates will be highlighted with a yellow bar.