Adding a Quotation

Citavi distinguishes between different types of quotations and provides fields for each type.

Color: blue

Direct Quotation for information that you type in exactly as it appears in the original text (ex. a definition).

Color: pink

Indirect Quotation for information that you reformulate in your own words (paraphrase).

Color: green

Summary for a short description of the contents of a chapter or section. (If you want to summarize an entire book or journal article, use the Abstract field.

Color: orange

Comment for your thoughts on an author's statements.

Note

Use the Comment feature to distinguish between the author's thoughts and your own. You can add a comment to a quotation that you have already added. In the Knowledge workspace, select the desired quotation and then clickMore new_o_black > Add comment to item. If you want to save an overall comment on the work, write an Evaluation .

Adding a text quotation

  1. In the References workspace, switch to the reference you wish to quote and click Quotations.
  2. Click Addplus
  3. Select the correct quotation type (see above).
  4. Write a concise summary of the quotation in the Core statement field. If you do not enter anything, Citavi will automatically enter the first few words of the quotation.
  5. Type the text in the Quotation box. Do not forget to place direct quotations in quotation marks!
  6. Enter the page numbers the quotation is taken from in the Page range field. Click the blue Page range label to choose a different type, for example columns, section numbers or margin numbers.
  7. Add Keywords if desired.
  8. Click Categories to assign groups to the quotation. If you have already created categories (see Assigning Categories), check the boxes for the categories you wish to assign. Citavi will record the category. You can also assign multiple categories.
  9. Click Groups (see Adding Groups) to assign groups to the quotation. Select the group you wish to assign. Click Assign arrow_right_o_black). You can also assign multiple groups.

Adding an image or file quotation

Please note:

Many graphics files contain EXIF(Exchangeable image file format) metadata. This may also include data covered by data protection policies: access date, GPS coordinates, etc. If needed, use a special program to remove these metadata before adding a graphic to your project.

  1. In the Referencesworkspace, click the Quotations tab.
  2. Click Add plus and then Image or file quotation.
  3. Click Upload file to select a file from your hard drive, or drag and drop the file into the upload box. Citavi supports the following file types: Windows Bitmap (.bmp), TIFF (.tif, uncompressed or with LZW compression), JPEG (.jpg), GIF (.gif), or PNG (.png). Files may not exceed 50 MB.
  4. Type a short description of the image in the Caption field. The contents of this field can be transferred to your word processing program.
  5. If needed, type a longer Description for project-internal purposes. The contents of this field will not be transferred to your word processing program.
  6. Enter the page numbers the quotation is taken from in the Page range field, if applicable.
  7. Enter Keywords, Categories, or Groups if desired.

Hint:

For videos, you can enter a time span, such as 01:34-03:55 by clicking Page range and choosing Other as the numbering type.