Names of Persons

Many citation styles have elaborate rules about how names appear:

•Order of first and last names

•Whether first names are spelled out or abbreviated

•Last names in small caps or italics

•Separating multiple names with commas or semicolons

•Whether "and" is inserted in lists of names

•Listing the first person as "last name, first name" and additional persons as "first name last name".

•Showing or hiding name prefixes (such as "von" or "van der") and suffixes (such as Jr.)

•How many authors to list before switching to "et al."

•How editors are marked, for example with "Edited by" or with a suffix such as "(Ed.)"

All these settings are made in the properties of an element for a person field, for example author or editor.

1.In the citation style editor, double-click a component for a person field, such as author or editor. The component editor opens.

2.If necessary, click the corresponding element (for example, author or editor) to select it. The lower pane of the editor shows the options for names. Go through each group of options to make the appropriate settings:

Option	Purpose
This field must not be empty	Select this option to make sure this information is always completed in the bibliography. If it is missing, Citavi will warn you at multiple points.
Persons 1 through	Some citation styles require the first name, or the first few, to be formatted differently from the rest. If all names are to be formatted identically, leave this blank.
Text before last person	Generally, multiple persons are separated with the same punctuation (a comma or semicolon). In styles where "and" is used before the last person, you can enter it here (with the spaces before and after).
More name options	Use the Format last person's name differently (if there are at least 2 persons) option when the last person in the list needs to be formatted differently, for example "Jones, Timothy; Smith, Julia and Anna Miller". Use the Use different separator if number of persons is exactly 2 option for situations where punctuation is different when there are two persons. For example "Jones, Smith, & Miller" but "Smith & Miller".
Name prefixes	You can define how Citavi abbreviates name prefixes, for example for titles of nobility. Enter the full form (e.g. "von"), then a pipe symbol (Shift+\ on a US keyboard, Alt Gr+` on a UK keyboard), then the abbreviation (e.g. "v."). Repeat for additional abbreviations, separating full forms and abbreviations with pipes. For example: von\|v.\|von der\|v. d.
Name suffixes	You can suppress name suffixes, such as "Sr.", or define the separating punctuation.
Abbreviation	In some subject areas, such as the natural sciences, articles tend to have large numbers of authors. Not all citation styles find this desirable, and specify that only the first few authors be mentioned. When such a rule applies, select the Abbreviate list checkbox and then set the number of authors to list, and what text to replace the unlisted authors with (usually "et al.") For example, the APA style specifies that for seven authors or more, the first six are listed and "et al." is appended to the list.
Group prefix	Any text to be inserted before a name or group of names can be entered into the Group prefix boxes. For example, a musical work may require "Soloist" in the singular and "Soloists" in the plural.
Group suffix	Any text to be inserted before a name or group of names can be entered into the Group suffix boxes. This is frequently used for lists of editors: "Ed." in the singular and "Eds." in the plural.

Finally, apply any formatting, such as bold or italics, that are necessary for the elements in the component.

URL for this page: http://manual.citavi.com/en/?citation_style_names.htm (Last updated: 18.08.2011 15:09:32)
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