Installing on a Mac

We recommend using Citavi Web instead, as no installation is required here.

However, you have a few different options if you want to install Citavi on your Mac. There are three third-party solutions (Parallels Desktop, VMware Fusion, and Oracle VirtualBox) which let you run a real copy of Windows on your Mac. These so-called virtual machines run Windows at the same time as Mac OS X, so you don't have to reboot. This step-by-step guide will help you set up Citavi, Parallels Desktop, and Microsoft Word for Mac so that they work together optimally.

What You Need

To run Citavi on a Mac using Parallels, you need the following:

Before you begin, you may find it interesting and useful to read the Parallels Desktop User's Guide. It covers the myriad features Parallels offers.

Step 1: Install Parallels

The installation will run automatically once you start the Setup. If you need help, see chapter 2 of the Parallels Desktop User's Guide or the document Getting Started with Parallels Desktop.

Step 2: Install Windows

Depending on whether you have a Windows disc or .iso file, or whether you are migrating an existing PC, the process is a little different.

To install from a Windows disc or .iso file, follow the instructions in the following guide: How to install a Windows virtual machine on Mac using Parallels Desktop

Important: At the Integration with Mac step of the Parallels Wizard, be sure to choose Like a Mac. This ensures maximum integration of both systems, and the rest of this visual guide assumes that you selected this option.

If you do not use the Express installation option, or if you migrate an existing PC, be sure to install Parallels Tools if it doesn't happen automatically.

Complete instructions for all the installation scenarios in Parallels can be found in chapter 3 of the Parallels Desktop User's Guide.

Step 3: Run Windows Update

No matter how new your copy of Windows is, there are always updates for it, and to ensure maximum security of your system, you want to have the latest updates.

Right-click the Parallels menu in the menu bar to show the Windows Start menu. Begin typing Windows Update in the Search field and then click Windows Update to begin.

Run Windows Update repeatedly until no more updates are offered.

Step 4: Install Word for Windows

If you want to write papers with Word and not with LaTeX, install Microsoft Word 2010 or later. Please make sure that you are using Word for Windows and not Word for Mac.

Step 5: Install Firefox or Chrome and Adobe Reader (optional)

If you want to use the Pickers in Firefox and Adobe Reader, you will need to install the Windows versions of each of those programs. For each one:

Download the program from the respective website.

It doesn't matter whether you download with your Mac or Windows browser.

Run the downloaded Setup. (Unless you chose another folder, it will be in your Mac's Downloads folder.) When you double-click the Setup in the Finder, it will open in Parallels.

Step 6: Install Citavi

Visit and download the latest version of Citavi. It doesn't matter whether you do this with your Mac or Windows browser.

Run the downloaded Citavi6Setup.exe file (Unless you chose another folder, it will be in your Mac's Downloads folder.) When you double-click it in the Finder, it will open in Parallels.

If you have existing Citavi projects you want to migrate, copy the Citavi folder for user files (by default, that is the folder Citavi 6 inside Documents) to your Documents folder on the Mac.

Step 7: Unlock Citavi for Windows

To use Citavi for Windows, you need a license.


Do not force quit Parallels, and do not use the Stop command in Parallels unless the Windows virtual machine has crashed. Both of these can lead to data loss, the same way that unplugging a desktop PC while it is running can lead to data loss. Always shut down or suspend Windows as described above.
When you're done using Citavi, the very best thing is to fully shut down Windows. To do so, right-click the Parallels menu to open the Windows Start menu, then click Shut down. Do not quit Parallels until Windows has finished shutting down!
If you are in a hurry, instead of shutting down Windows, you can suspend it. To suspend, just click the Parallels menu and click Quit Parallels. Parallels will quickly save Windows' state. When you start Parallels again, it will resume Windows as it was. There is, however, a slightly higher risk of data loss with this method.