Formatting a Bibliography
Video: Formatting a Bibliography
Changing a bibliography's formatting
When you use the Word Add-In, the appearance of the bibliography is determined by two things:
- The citation style controls the spacing between entries and whether individual entries have a hanging indent.
- The paragraph styles in Word define font type, size, and alignment (i.e., whether your text starts on the left or if it should be justified).
To change the appearance of the bibliography (font, paragraph spacing, etc.), modify the following styles in Word (see these instructions from Microsoft):
- Citavi Bibliography Entry is based on the Normal style. Edit the Normal style and/or the Citavi Bibliography Entry style to change the appearance of the bibliography.
- Citavi Bibliography Heading is based on the Heading 1 style. Edit the Heading 1 style and/or the Citavi Bibliography Heading style to change the appearance of the bibliography heading.
Changing the bibliography heading
The citation style you choose determines the bibliography heading: References, Works Cited, etc. In the Word Add-In you can remove the heading or replace the text with your own. In Word on the Citavi ribbon, click Options and select the option you want:
Generate clickable links in the bibliography
If you want the URLs in your bibliography to be clickable, you just need to run the AutoFormat feature in Word. However, it's important that you only follow the steps below once your publication is complete and your document does not need any other changes.
- Convert the fields inserted by the Word Add-In into text.
- Make sure that the AutoFormat settings in Word are defined so that Internet paths are replaced with hyperlinks in Word. On the File menu, click Options > Proofing > AutoCorrect Options > AutoFormat. Enable the Internet and network paths with hyperlinks option. Click OK.
- Select the bibliography.
- Press Ctrl+J to run AutoFormat.
- To remove the formatting if you don't want the hyperlinks to appear in blue or be underlined, remove the formating by selecting the bibliography and pressing Ctrl+D. Under font color, select automatic and under Underline style select (none).