Don't Manually Change Citavi Fields

Warning:

Every manual change to a citation in your Word document will disappear!
Why's that? The citations inserted by the Citavi Word Add-In are fields. They act like any other Word fields, such as a table of contents or table of figures. Each time your Word document is refreshed, Word will restore the original content and formatting of your fields, thus overwriting any changes you made by hand.

Adding page numbers

  1. Double-click the citation in your document.
  2. The Citavi Word Add-In will open the Citations tab with the reference selected.
  3. On the Citations tab in the Page range field, enter the complete page range without any prefixes, for example 14-15 (not pp. 14-15).
  4. Click the green checkmark next to the Page range field to apply your changes.

Adding prefixes, such as "c.f."

  1. Double-click the citation in your document.
  2. The Citavi Word Add-In will open the Citations tab with the reference selected.
  3. On the Citations tab in the Prefix or Suffix field, enter the prefix or suffix you want to use..
  4. After you leave the field, the prefix or suffix will be added to your citation. To make corrections, for example, to add a space, repeat the process from step 1.

Adding page numbers while citing

  1. Select the reference on the References tab in the Citavi pane.
  2. Click Insert advanced.
  3. Enter the page(s) you're citing in the Page range field, for example 14-15 (not pp. 14-15).
  4. Click OK.

If you insert a quotation from your Citavi project, the Word Add-In will automatically insert its page numbers.

Use Insert advanced if you need to add any other additions to the citation, such as c.f..

Correcting typos

You can easily correct the spelling of an author, journal, publisher, etc.

  1. Double-click the citation in your document (not the entry in the bibliography). The Citavi Word Add-In will open the Citations tab with the reference selected.
  2. Right-click the reference.
  3. Select Edit in Citavi.
  4. Correct the typos in your project. If you need to correct the name of a person, journal, or publisher, you will need to do so under Lists.

When you switch back to Word, all citations for the reference are updated.

Hint

If you have a lot of author names in all caps after an import from a database, use the add-on for correcting author names.

Correcting formatting

If you want author names to appear with different formatting, for example in small caps, change your citation style or edit the citation style you are using. After changing or editing the style, all citations are updated.

Changing the bibliography's font, font size, line spacing, and tabulation

Edit the Word style Citavi Bibliography Entry for bibliography entries and the style Citavi Bibliography Heading for the bibliography heading.

Stuck in a field?

When you insert a citation using the Word Add-In, Citavi will place the insertion point (cursor) after the field so that you can continue typing or insert a new citation. Under certain circumstances the cursor remains in the field. If this happens, press the right arrow key → to get out of the field.